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HomeCompulsory RegistrationsCertificate of Incumbency Registration in India (2025)

Certificate of Incumbency Registration in India (2025)

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Compulsory Registrations

1. 📌 Introduction

A Certificate of Incumbency is a crucial corporate legal document that certifies the identity and authority of the officers (like directors or managing members) of a company. It is often required for:

  • Opening international bank accounts
  • Entering contracts with foreign entities
  • Setting up a subsidiary abroad
  • Legal compliance during due diligence

This certificate proves that the listed individual(s) holds a specific position in the company and is authorized to act on behalf of the organization.

2. 🗂️ Types of Certificates Offered

Technically, there are no “types” of Certificate of Incumbency, but it can be issued in different formats, such as:

  • Standard Certificate of Incumbency
  • Bank-specific format (required for opening offshore accounts)
  • Notarized or Apostilled Version (for international legal use)

It can be generated by the company secretary or through legal support providers and may be notarized or attested based on the requirement.

3. 👥 Who Needs These Services?

  • Private Limited Companies, LLPs, or Foreign Subsidiaries
  • Companies setting up international bank accounts
  • Businesses undergoing legal compliance or corporate due diligence
  • Firms involved in cross-border transactions or M&A deals

4. 💡 Why Choose a License Registration Service Provider?

Getting this document correctly issued and validated (especially for global use) can be tricky. Here’s why a service provider helps:

✅ Legally compliant format (aligned with Companies Act)
✅ Assistance in drafting, notarization, attestation, apostille
✅ Speedy documentation with zero rejection
✅ Ideal for startups expanding to foreign markets

5. 📝 Registration Process

Although Certificate of Incumbency is not issued by a government portal, it must follow legal procedures and internal resolutions:

  1. Board Resolution: Draft a board resolution authorizing the certificate.
  2. Drafting: Prepare the certificate mentioning company name, CIN, officers, and roles.
  3. Signature: Issued and signed by authorized personnel (usually company secretary or director).
  4. Validation: Notarization or apostille (if for overseas use).
  5. Submission: Submit to the requesting authority (bank, embassy, etc.)

6. 📄 Required Documents

  • Company’s Certificate of Incorporation
  • PAN of the company
  • Director’s/Member’s PAN and Aadhaar
  • Board Resolution authorizing the issuance
  • Company’s Letterhead
  • Company’s MoA & AoA (in some cases)
  • Authorized signatory’s digital signature or company seal

7. 💰 Cost Involved

Service TypeApproximate Cost
Certificate Drafting₹1,000 – ₹2,500
Notarization Fees₹300 – ₹800
Apostille or Embassy Attestation₹2,000 – ₹4,000 (optional)

8. ⏱️ Time Taken

  • Drafting & Issuance: 1–2 working days
  • Notarization & Apostille: 2–7 working days (depending on authority)

9. ❌ Common Mistakes to Avoid

  • Using outdated or invalid board resolution format
  • Listing incorrect director/partner details
  • Missing official company seal or signature
  • Submitting an unsigned or unverified document abroad
  • Not matching data with MCA records

10. 📞 Call-to-Action (CTA)

Need a Certificate of Incumbency drafted and validated correctly?

📩 Email: opriyatrendingpvtltd@gmail.com
📱 WhatsApp: +91 7588756518
🌐 Visit: www.opriyatrending.in

We offer pan-India legal document support with fast turnaround.

11. ❓ FAQs

Q1. Who can issue a Certificate of Incumbency?
A company secretary or authorized director may issue it, supported by a board resolution.

Q2. Is it mandatory to notarize this certificate?
Not always. If used internationally, notarization or apostille is often mandatory.

Q3. Is it needed for domestic transactions?
Rarely. It is typically required for overseas banking or partnerships.

Q4. Can it be generated online?
No official government portal provides an auto-generated Certificate of Incumbency.

Q5. Is it legally binding?
Yes, if drafted correctly and supported by the necessary company resolutions.

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