📝 1. Introduction
An appointment letter is a formal document issued by an employer to a selected candidate confirming their employment. It serves as a legally binding contract between the employer and employee. In India, issuing an appointment letter is not just a best practice—it’s vital for transparency, dispute prevention, and employee satisfaction.
📢 Latest Update (2025): Under new labour codes, employers are encouraged to provide written employment contracts including appointment letters for all employees, even informal workers.
🧾 2. Types of Licenses Offered
While appointment letters don’t require a license, if you’re running a business, you must comply with certain registrations:
- Shop & Establishment License
- GST Registration
- ESI & PF Registration
- Labour Welfare Fund Registration
🖥️ Official Website: Ministry of Labour and Employment
👤 3. Who Needs These Services?
- Startups issuing first formal job offers
- SMEs and MSMEs formalizing employment structures
- Corporate HR departments drafting compliant offer formats
- Legal consultants managing labour documentation
🧑💼 4. Why Choose a License Registration Service Provider?
✅ Save time and avoid mistakes
✅ Ensure compliance with current labour laws
✅ Custom format with legal inputs
✅ Guidance on tax and statutory inclusions
🏢 5. Registration Process
While drafting an appointment letter doesn’t require government registration, here’s how a consultant helps:
- Gather employer and employee info
- Determine terms: salary, role, period
- Draft using legal language and compliance norms
- Get approval from legal/HR head
- Issue to employee via mail or post
📂 6. Required Documents
- Company PAN & GST details
- Business Registration Certificate
- Employee KYC (Aadhaar, PAN)
- Job description and salary structure
- Legal advisor’s input (optional but helpful)
💰 7. Cost Involved
| Service | Estimated Cost |
| Basic Appointment Letter | ₹500 – ₹1,000 |
| Legal-Vetted Appointment Draft | ₹1,500 – ₹3,000 |
| Full HR Compliance Kit | ₹5,000+ |
Prices may vary based on customization and consultation.
⏳ 8. Time Taken
🕒 Turnaround Time: 1 to 3 working days
Urgent drafting may be completed within a few hours at an additional fee.
⚠️ 9. Common Mistakes to Avoid
❌ Using copied or outdated templates
❌ Not mentioning probation or notice period
❌ Missing signature of employer
❌ Absence of job role clarity
❌ Ignoring statutory clauses (PF/ESI/Gratuity)
📞 10. Call-to-Action (CTA)
Need a legally sound appointment letter format or HR compliance assistance?
📧 Email us: opriyatrendingpvtltd@gmail.com
📱 WhatsApp: +91 7588756518
🌐 Visit: www.opriyatrending.in
❓ 11. FAQs
Q1. Is an appointment letter mandatory?
✔️ Yes, for legal and employment security.
Q2. Can I use a free online format?
🚫 Avoid generic formats. Always tailor based on role and compliance.
Q3. Is e-signature valid on appointment letters?
✔️ Yes, as per the Information Technology Act, 2000.
Q4. Should interns also get appointment letters?
👍 Recommended! Adds professionalism and avoids disputes.
